See Change the source data for a PivotTable. To refresh the PivotTable, you can right-click anywhere in the PivotTable range, then select Refresh. In this example, the dynamic source is a named table -- tblOrders.
You can apply a different Table format, or apply your own formatting. If you need to change values in the Connection string box, contact your database administrator. On the Options tab, in the PivotTable group, click Options. If the totals aren't visible, select a cell in the pivot table, and on the Ribbon, under PivotTable Tools, click the Analyze tab. Expand your Office skills. Remember the range name, so you can use it as the pivot table source Your browser can't show this frame. Click select a Use an external data source, and then click Choose Connection. Show the grand totals for rows and columns. That setting is just below the Save Source Data check box. File will be larger File may open more quickly If you do not save the Source Data: Make note of the table name, so you can use it as the pivot table source Your browser can't show this frame. If you choose a connection from the Connection files on the network or Connection files on this computer category, the connection file is copied into the workbook as a new workbook connection, and then used as the new connection for the PivotTable report. If you had made changes to the source data and not updated the pivot table, those changes won't be in the extracted data. Do one of the following: This will not work for all pivot tables, but is worth trying, to recover the source data. On the Data tab, check the Refresh data when opening the file box. For example, you can expand the source data to include more rows of data. You can change the data source of a PivotTable to a different Excel table or a cell range, or change to a different external data source. You can always ask an expert in the Excel Tech Community , get support in the Answers community , or suggest a new feature or improvement on Excel User Voice. If you choose a connection from the Connections in this Workbook category, you will be reusing or sharing an existing connection. There are written instructions here , or watch the video below. Then, when you close the file, Excel can save the source data in this pivot cache, or clear that memory. Manually refresh Click anywhere in the PivotTable. Right-click a cell in the pivot table, and click PivotTable Options. Pick the connection you want, and click Open. If the original source data contained formulas, you will have to re-create them, because the Show Details feature exports the data only. You have to use the desktop version of Excel in order to be able to do that.
Video about updating pivot table data range:
Locate and Change Excel Pivot Table Data Source
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